Letter of appointment
The actual process of appointing a new director or trustee is likely to be set out in the constitution or trust deed. Once a new director/trustee is appointed or elected, the chair should send a formal letter of appointment setting out what is expected.
Key points to include are:
The term of appointment
The obligations of directors/trustees
Times of board meetings and the time commitment required in preparation and attendance
Fees, if any are to be paid to the director/trustee
Criteria and process for reimbursement of expenses
The evaluation process for directors/trustees
Ask to be informed of potential conflicts of interest in other activities or directorships
The induction process
The process for getting independent advice
Liability insurance — if this is relevant
Confidentiality
Acknowledgement of receipt of the letter
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